Lotus Notes/QuickPlace Migration to SharePoint 
EKI Spearheads Critical Upgrade for Medical Products Company

Challenge
To standardize to a Microsoft environment, this Fortune 500 medical products and services company had planned to migrate from IBM Lotus Notes and QuickPlace to Microsoft SharePoint. The migration had been in the works for several months but was on hold as the IT organization worked to best understand the scope of the project, how to most effectively migrate databases and sites to SharePoint and how to best achieve a highly collaborative, integrated environment with SharePoint.

EKI Solution
EKI provided the client business with a comprehensive vision for the future state of the upgraded environment, which was pivotal in helping the client understand the value of moving forward with the migration. With a new appreciation for the importance of a timely upgrade and its relationship to key technologies and objectives, the client made the migration a priority. EKI was asked to spearhead the migration in the summer of 2010 and immediately began the rigorous job of reviewing hundreds of application sites and databases with business stakeholders across the company.

EKI approached the upgrade with a commitment to unsurpassed due diligence that included working with business teams across the company to carefully audit sites and databases to ensure all systems and data are migrated accurately. EKI’s extensive inventory of databases and sites reduced migration costs by carefully weeding through the applications to be transitioned over to SharePoint to identify those that are redundant and those that are no longer needed

Results 
To date, EKI helped the organization clean and purge inventory to reach the following consolidation numbers:

• 813 QuickPlace sites candidates for migration reduced to 216
• 174 Notes application databases candidate for migration reduced to 12

Through the extensive pre-migration inventory and analysis process, EKI substantially reduced the client’s migration costs and time. As a result, fewer resources were required during the migration period, allowing the company to limit expenses and more quickly transition to SharePoint.